Free Purchase Order Generator

What is a purchase order?

A purchase order (PO) is a document a buyer sends to a supplier to order goods or services. It confirms what you want to buy, how many, at what price, and when and where it should be delivered. Once the supplier accepts it, the PO acts as an agreement between both parties.

Purchase orders help you track spending, avoid misunderstandings about prices and quantities, and match supplier invoices against what you actually ordered.

What to include in a purchase order

• Your company name, logo and billing address
• The supplier's name and contact details
• A unique PO number and the order date
• Each item with description, quantity and unit price
• Shipping costs, taxes and any agreed discounts
• The total amount and currency
• Delivery address, expected delivery date and payment terms

Purchase order vs. invoice

The buyer creates a purchase order before the purchase to request goods. The seller creates an invoice after delivery to request payment. Suppliers usually put your PO number on their invoice so you can match the two quickly.

BillOak includes a PO number field on every document, so you can reference the purchase order on the invoice you receive or send.

Why use a PO generator

Writing purchase orders in a word processor is slow and error-prone. With BillOak the totals, taxes and discounts are calculated for you, and every PO uses the same clean layout. Your recent documents are saved in your browser, so you can duplicate a previous order instead of starting from scratch.