Invoicing graphic design work
Design clients judge your invoice the way they judge your work, so it should be clean and clear. Add your logo, pick an accent color that matches your brand and choose the layout that fits your style.
Bill projects as fixed-price deliverables, by the hour, or both. List revisions beyond the agreed number and any licensing or usage fees on their own lines.
What to include on a design invoice
- Your studio or freelance name, logo and contact details
- The client’s name and billing details
- An invoice number, the date and the due date
- Each deliverable: logo, brand guidelines, social media kit
- Extra revision rounds or rush fees
- Usage rights or licensing, if you charge for them
- Fonts, stock images or printing passed on to the client
Example line items
- Logo design – 3 concepts, 2 revision rounds
- Brand guidelines document
- Additional revision round
- Stock image license
- Print-ready files for business cards
Usage rights and terms
If rights to the final artwork transfer only on full payment, say so in the terms. This protects you if a client uses the work without paying and makes the arrangement clear from the start.
Frequently asked questions
Can I add my own logo and colors?
Yes. Upload your logo and choose from six accent colors, three layouts and three fonts.
How do I bill extra revisions?
Add each extra revision round as its own line with its price, so the client sees it separately from the agreed scope.
Can I send it in another language?
Yes. The invoice labels can be switched to any of 21 languages.
Is there a watermark?
No. PDFs are free and unbranded apart from a small "Generated using billoak.com" footer.
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